An Indian entrepreneur’s toolbox: 10 Essential tools for peak productivity

productivity apps for entrepreneurs
(Last Updated On: November 2, 2023)

An entrepreneur has to excel at one skill – multitasking. Whether you are a founder of a small business, a D2C brand, a solopreneur or a big business – you are managing multiple roles at the same time.

From accounting, social media management, employee care, and website operations to selling your product or service. You have to manage everything at the same time.

Most entrepreneurs often lose focus because of the incredible stress that they are constantly under. Sometimes it’s good to take a step back and just get an eagle-eye view of ALL the tasks that you have to do.

There are hundreds of apps and software on the internet that can now help you manage those individual tasks better. We are here to recommend 10 such apps and tools that will improve your productivity by leaps and bounds! To help you section your tasks better, we have created 4 buckets for you.

  • Task management tools 
  • Time management tools 
  • Communication management tools 
  • Document management tools  

Let’s dive in!

Task management 

If you are a D2C brand owner, you have the entire business in your control. Especially if you have an eCommerce business, then you can operate that business from your home itself. But that also means you have to take care of things like:

  • Shipping
  • Inventory
  • Order management
  • Invoices and bookkeeping

Here are 2 platforms that will help you segment these tasks and manage them effectively.


With Instamojo, you can easily start, manage or grow your eCommerce business. In just one dashboard, you will find all the tools that you need to run a business.

Instamojo services

From one dashboard, you can manage your inventory, communicate with your customers, generate GST invoices, and also get a detailed insight into your payments. Take a look at our entire dashboard and how it can make your life easier here.

Sign up on Instamojo for FREE


Zapier makes your life easier by connecting various apps and services. it helps you improve your productivity since it allows you to automate repetitive tasks. For example, if you want to set up automation to send mail every time a customer does a specific task, Zapier will help you set that up with email software.

It saves time on manual work and it gives you more time to focus on other aspects of your business.


You can start for free and then upgrade to get multiple levels of automation. 

Time management 

A report shows that 30% of entrepreneurs admit they are often or constantly burned out. All these never-ending tasks and the zeal to succeed keep them from effectively time-boxing their activities. As a result, not only does their work suffer, but also their personal life!

Here are some apps and tools that will help you allocate specific amounts of time to specific tasks so that you have a clear and well-managed schedule.


Trello is a visual and highly customisable project management platform. It is a top choice for entrepreneurs since you can organize tasks, set priorities, and collaborate with your team members seamlessly, ensuring all your projects stay on track.

Trello helps you visualise what your day or your week is going to look like so that you have the mental space and energy to arrange for other commitments without having to rush from one place to another.



Todoist is another task management app that helps entrepreneurs keep their to-do lists in order.

With its user-friendly interface and features like project organization and due dates, it’s an essential tool for managing work efficiently.

Related read: 10+ profitable part-time business ideas: Turn your spare time into cash


RescueTime helps entrepreneurs analyze their digital behaviour and improve time management.

Tracking the time spent on various tasks provides valuable insights for optimizing productivity and reducing distractions. Spending too much time on social media? This is the perfect tool to help break bad habits.

Document management 


Every founder or entrepreneur is always thinking of new ideas! But imagine you’re on a bus, you had an epic idea – but it then gets lost in the chaos of everyday life.

Being able to take down notes that are organized helps you save time, and energy and keeps your productivity at peak. Evernote is such a versatile note-taking app that you will love. Its ability to capture ideas, create to-do lists, and save web content all in one place will help you access and organize all your important information.

Related read: Mind Matters: 10 Strategies for entrepreneurs’ mental resilience


This initiative by the Indian government is a marvellous attempt to store all your important documents in one secure place. a flagship initiative of the Ministry of Electronics & IT (MeitY) under the Digital India programme.

DigiLocker aims at ‘Digital Empowerment’ of citizens by providing access to authentic digital documents to citizen’s digital document wallets.

You can find and get a government-issued document from this one platform. Look at the wide-ranging categories that you can access and download your documents from.



You don’t need to carry around a big bulky folder of all your important documents now. With the power of online, you can access everything you need at your fingertips. If you have a smartphone, you can now scan these documents and keep them securely for later use.

Yes, security is a concern of course. But, SwiftScan, formerly Scanbot, is worth considering because of its strong security standards. It does not save any of your personal information on its servers and also encrypts your PDF (if you have te IoS version).

Communication management 


Social media forms a very important part of any eCommerce business owner’s journey. With a social footprint, how will people know you exist? You need these platforms to tell a story. But to be visible on social media, you need to post consistently.

And with all your other tasks, being consistent on multiple social media platforms can be a pain!


With Hootsuite, you can schedule your posts with personalised captions for each on different platforms effortlessly. Dedicate a time for your social media strategy and let Hootsuite do the rest of the work.


Gmass is an immensely useful app if you want to run personalised email marketing campaigns to individuals or bulk of customers! You can use this from your own Gmail account so that it does not come across as spam or too promotional.

It also offers multiple features like automation and personalisation. Gmass has a paid and free version.

Related read: Email marketing hacks to acquire and retain customers

Want to know more tips and tricks to manage your online business? Keep reading our blog.

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